Note: We featured this in our Computer Tips
newsletter and sold out. We were able to find a few more and wanted to
give you a chance at them too.
We have a sweet deal
on Dragon Naturally Speaking 5.0. Its retail price is $199.95, we have
the CD only version for only $39.95! (Don't worry, all the instructions
are built into the program). We checked around, and most software stores
are getting over $100.00 for this!
Dragon Naturally Speaking
is voice recognition software. You talk into the headset and it types
the words you're speaking onto the page (up to 160 words a minute). It
works with most word processors (MS Word, WordPerfect, others) and includes
its own built-in word processor. And yes, you can use it with most e-mail
software. If it takes you forever to type an e-mail or letter, you can
imagine how handy this software could be!
In addition, you can
use it to control some aspects of your computing. It can format text in
MS Word & WordPerfect, it can start applications (like "Start
Internet Explorer"), control MS Office menus, and more.
Here's a few more
- Multiple user support,
so more than just one family member can use it
- Text to speech can read documents back to you
- Large 250,000 word vocabulary (and you can add your own words)
- Web browser integration (surf the web by voice)
- Winner of over 90 awards and the #1 voice software We have a limited
supply of this one (less than 100) but we are trying to get more.
Again, this is only
$39.95 with FREE US SHIPPING! If you've ever wanted to try voice recognition
software, now's your chance. Here's the link with more info:
PS - Again, supplies
are VERY limited and available on a first come, first served basis. We
had a special last year on version 4 and had people begging for them for
weeks afterward. If you're interested, you should head to the site before
finishing this newsletter!
Excel: A Quicker AutoFit Solution.
In the June 9, 2002,
issue, we covered the idea of AutoFit in MS Excel. We learned that it
was a way to automatically increase row height or column width to fit
the longest piece of data in a selection.
As I was writing that
tip I knew there had to be a faster way then the menus - I just knew it
- but, of course, like a name you can't quite remember, I couldn't come
up with it.
Fortunately, a few
of my readers knew. Thanks guys,I knew I could count on you!
Now, you can know,
To AutoFit an entire
column go to the column labels (A, B, C, etc
) and double-click
on the divider line to the right hand side. (For example, to AutoFit
column B double-click on the divider line between B and C, as opposed
to the divider line between A and B.)
Poof! Column B has
been resized to fit the largest piece of data in the column. Yeah :-)
(Please note that
if for some reason you don't want to AutoFit the entire column, you'll
need to use the process from the previous tip selecting only certain cells.
You can access the July 9th issue through our archives at http://www.worldstart.com/archives/index.htm
Tip of the Day
Word: Comment Capers
Now, where did
I get those numbers?
What does that
Why did I enter
Do these questions
sound familiar to you? They do to me. They're the questions I end up asking
myself when I try to edit an MS Excel or Word file that I haven't worked
on in a long time.
Wouldn't it be nice
to have some way to leave yourself little notes in the file? You know
- something like a sticky note. Notes that explain or remind but aren't
a part of the actual document.
Or, what about the
file you're putting together for someone else? You know there's bound
to be a million little questions. How can you possibly remember them all?
You could highlight the trouble spots, but what if you forget your question?
If this is you, then
I have some great news. MS Excel and Word come with a neat little thing
known as "Comments." Basically they're an electronic sticky
note. They can be displayed on the screen and/or printed with the document.
"Comments" will let you attach the question to the troublesome
spot. They can be very handy little gadgets.
How do you get to
these minor miracles?
Believe it or not,
it's a pretty easy thing to get started with.
Since Word and Excel
files inherently have different types of information, the comments, while
having essentially the same function, are slightly different in each program.
So we are just going to cover Word comments today and we'll cover Excel
Well, lets get started...
The first thing you
should do is to decide if you really need a comment and where exactly
it should be. Once that decision is made, you need to put the cursor in
the word to which a comment should be attached. (You can also highlight
a string of words and attach a comment to the entire string.)
Next you will go to the Insert menu and select Comment.
You will find that
the word or words are highlighted and that a bottom pane will open where
you will see square brackets containing your initials (if you were put
in as the user when the program was installed) and a number. The number
is the comment number within that document.
(If you need to change
the user information for the comment initials you can find it under Tools
menu, Options choice, and the User Information tab.)
In the bottom pane,
type whatever comment you wanted linked to the highlighted word(s).
By now you may have
noticed a comment marker in with the highlighted word(s) of your document.
Don't worry! This does not print on the hardcopy unless you specifically
choose to have it printed. (I'll get to those options in a minute.)
If you would like
to record a sound comment then hit the Insert Sound Object
button (It looks like a cassette tape). This will bring up a window to
control the recorded comment. This will require a microphone for your
If there are a lot
of notes by many authors, then you may want to use the drop-down list
Comments from: to view comments made by a particular author.
Once you've entered
your comment, you could hit the close button to return to a full document
screen or you could continue to edit the document with the comment pane
still open. It's your choice - I know, decisions, decisions
When you want to insert
another comment got to the Insert menu, Comment
choice. You are then put back into the Comment pane. Notice that there
is a new set of square brackets and that the number has been increased.
Type your comment just as you did with the first.
Leaving your comment
pane open will make editing comments a breeze. All you have to do is to
click into the comment pane, on the appropriate comment line and edit
If you've closed the
comment pane, you have two choices to open it. The first choice is to
go to the View menu, Comment. The Comment
pane will open so you can click in it and edit. (You'll also notice that
an extra toolbar opens up at the top with some buttons you can use for
adding, editing, deleting, navigating through comments and other items.
Hover over each button for a name of its function.)
Your second choice
is to put your mouse pointer over a comment and right-click. The pop-up
menu will have a choice for editing or deleting the comment. Choosing
Edit Comment will open the Comment pane. Should you need
to delete the comment (not the text in the document, just the comment)
then choose Delete Comment.
OK - so we've covered
inserting, editing and deleting comments. Now let's move on to viewing
comments within the document.
the mouse cursor over the highlighted text to see the comment. A comment
symbol will appear at first and then a comment box will open. The top
line will contain the author of the comment and below that the actual
text of the comment.
And finally, let's
move on to the printing.
The printing of comments
is controlled through the Print window that opens when you go to the File
menu and select Print (or Ctrl + P for
my readers who prefer keyboard shortcuts).
In the bottom left-hand
corner of the window, you will find an area that allows you to tell the
program exactly what to print. If you check the Print what: drop-down
menu, you should see Comments on the list.
Choosing this option
will print only the comments as they are in the Comments pane.
To get the comments
printed with a document, you should click on the Options
button in the bottom left corner.
This will bring up
another screen with many document printing choices. In the middle section,
the Include with document section, there is a check box
for Comments. Checking this box and clicking OK
will set the program to always print the square brackets with their contents
in the document as well as a comment page at the end of the document.
Whew! That was a lot!
It should definitely do for an introduction.
Give these a try.
I'm telling you, the more I play with these things, the more uses I see
if for nothing else then to aid my own faulty memory.